time management:2

turning back time

Step 1:
Make a liste of all the tasks you have to do. Don’t think about importance and timelines right now, just do some brainstorming.
Step 2:
Sort your tasks:
Assign priorites by using colors
Categorize them using flags e.g. use the “Stop” sign to show that something has to be done immediatly or use the clock for appointments
you can use xLinks for crossreferences
Most important: Decide when to do it.

I usually have for each weekday the (grey) appointments on top, then the very urgent (red) issues and finally the other action items scheduled for this day.

You can also have a “daily” branch, which might contain things which have to be done every day. Or it could contain things which stay in this branch until you have done them. It can easily be moved to the next day, once your day comes to an end.
Now you can always have the current weekday on top of your week, just move the days up and down.
Hints:
Usually the “week” branch will get quite big. To keep the overview you should always have the current day on top of this week branch and move the visible part of the map, so that you can overview your current day.
Have a look at the “birthday” list to see how you can copy birthdays into your week.
There exist various other approaches to manage your time e.g. by categorizing tasks into A, B, C, D. You could also use this scheme in a map:
| Urgent | Not urgent
——————–+———-+———
you have to do it | A | B
others can do it | C | D

Usually D-tasks go directly down the drain while A-stuff should be done immediatly.

Productivity Tips

Love what you do.
 

No one is ever heard of died due to hard work

Set timer for your tasks. Just like, gas expands to fill up space, Work expands to fill up time. Therefore set deadlines for every task.
 
Prioritize your tasks.
 
Don’t start work immeidately. Think and decide approach and then proceed to work on the task. Remember prior to chopping a tree,  time spent for sharpening the axe is worth .
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Find out resource or a person who has already done similar task. This will ensure 80% success gaurantee and you will have guidance at hand.
 
Organise your office space.
 
Learn the keyboard shortcuts for the applications that you use. This will cut short your time significantly. Keyboard users are the fastest on computers. Avoid using mouse. You will save your fingers and time both.
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Focus on the result oriented activities. 20% our our activities produce 80% of the result. Find out these 20% activities and focus on those.
 
Focus on one task at a time. Avoid distractions from music, phone calls, chat messages, emails, pop ups etc.
 
Try to automate the tasks that you do repeatedly.
 
Use all 10 fingers and increase your typing speed.
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List your tasks in the order of importance. This will help in finishing important tasks first.